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How To Help Your Photographer On Your Wedding Day

Things You Can Do to Help Your Photographer on Your Wedding Day

Planning a wedding can be stressful, especially if you are doing most of the work yourself! Your day of vendors are often just as stressed about your big day, trying to make sure that everything goes according to plan. For one vendor in particular, there are a lot of things that fall on his/her shoulders, such as, keeping track of time, organizing people, making sure things happen on time, and so much more. As we’re sure you probably already know, this vendor is your photographer. Here are some tips that you can do in advance to make your day go as smooth as possible for yourself, your families, and your photographer.

Have a schedule for your wedding day:

Do you have multiple locations for your wedding day? Do you have different ceremonies or cultural events happening at different times? Maybe you’re doing a first glance before the ceremony? Whatever the case might be, it is extremely important that you communicate with your photographers, before the wedding, what you would like your day to look like. This gives your photographer the opportunity to plan accordingly in terms of travel and time management. Sending the confirmed locations and addresses, along with a rough day-of timeline, is one of the best things you can do for your photographer. Typically, your photographer will use this information as a reference when going from one place to the next. Your photographer might even make some helpful suggestions before the wedding day to help avoid stressful time constraints or confusion. You should also provide your photographer with your contact information and/or the contact information of someone responsible in your bridal party. This ensures that your photographer can keep in touch in case something changes over the course of the day.


Many important people will be coming to your wedding day and most likely, you will want to take photographs with these people so that everyone can remember your special day forever. Making a list with specific names for your family/friends group photos will help make your family portrait time fly by! Providing your photographer with a list of family photos, allows your photographer to call out specific people, organize them, and capture each shot you want without missing anyone. This list is extremely handy!

Likewise, ask your photographer if it is ok to provide them a list of specific bridal part and bride and groom shots you would like to have. For instance, have you seen some really cool shots on Pinterest that you would like to recreate? If your photographer is open to seeing some of these ideas, save those photos and share them with him/her in advance so that they can keep them as reference while shooting. While your photographer may or may not replicate the shot exactly, he/she might create a photograph that is similar or even better!

Theme music:

Are you thinking of having a same day edit played at your reception? Make sure to provide you photographer with a list of music before the wedding day. This way, your photographer can have it downloaded and ready to be included the day of. Photographers often like to spending their time editing your same day edit instead of scrambling to download the correct version of your song or trying connect to the venue wifi to find the music. While your thinking about music, if you have any other slideshows, highlight reels, or videos, find out from your photographer/videographer if you need to provide them with any other music. Typically, if you have multiple types of edits, you will be asked to provide up to 10 or more song selections for their editing team to choose from. Get it done before the wedding and you won’t have to worry about it after!


ALWAYS try to respond to/confirm with your photographer in a timely manner. Photographers understand that things happen and they are often times good with working on their feet, however, photographers are always under a lot of pressure to get the right shots and to keep things in time – believe it or not, they get stressed about your big day too! Before the wedding day, if your photographer sends you an email to confirm some details for the day, don’t ignore the email. Respond to your photographer as soon as you can. On the day of, if there is a dance or a cake cutting that needs to be moved up ahead of schedule, let your photographer know as soon as you realize it needs to be moved. This ensures that your photographer will be ready for it when it happens rather than being caught completely off guard.

Your photographer will be one of the few vendors who spends the larger part of the entire day with you. Make sure that you communicate him/er, no matter how big or how small the change or information may be. At the end of the day, your photographer needs to get those special shots and create those day of productions. If your photographer knows where to be and when, it will ensure that every special moment and memory is captured for you to enjoy for the rest of your lives!

Thank you for reading!
If you have any questions please don’t hesitate to contact us!

Did you like this blog post? Keep an eye out every week for new tips and tricks about how to make your wedding planning fun and fabulous!

Author & Photography Credit: This blog post and all its photography has been brought to you by the staff at KS Studios Photography. This photography company services the Greater Toronto Area & GTA, York Region, Durham Region, and Malton Region. They also offer destination and travel services. For more details, check out their website: